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How to Effectively Manage And Maintain a Nonprofit Facility

There are many non-profit organizations with different missions, marketing strategies, and development plans. However, what they all have in common is the need to invest in their facilities as well as maintain them. After all, they wouldn’t be able to accomplish anything without having representable facilities, regardless of whether we are talking about a small office or a huge building. With that in mind, here are five must-dos for nonprofit facility management.



Know your building

First things first, in order to manage your facility properly, you need to actually know it. You need to assess it entirely, from the electrical systems and plumbing to the décor and furniture. You need to know in what condition every part of your facility is in order to know what needs to be fixed, changed, or upgraded. By knowing this, you’d be able to create your own priority list and come up with short-term as well as long-term goals for the renovation projects of the facility.



Document all the necessary information

Problems happen, and in order for you – or whoever is in charge of the facility in your absence – to handle them quickly and efficiently, you need to know who to call. This is why you should come up with some kind of facility manual. It should include phone numbers of all the important service providers, from repairmen to plumbers. It should also include some smaller but just as important details, like which paints you’ve used for the walls or where you’ve bought the AC units. This way, whenever something needs to be fixed or replaced, you’ll know who you should call.


Embrace the benefits of eco-friendly practices

In this day and age, preserving nature is essential, which is why it has become a top priority for many facilities. Moreover, implementing sustainable practices can benefit you in more ways than one. Of course, it can save you money. However, it can also help you gather more support because eco-conscious people will appreciate your effort. Moreover, if you’re from Australia, you probably know that pipe relining is quite popular in the country due to being eco-friendly. So, when the time comes to renovate your building, you should consider hiring experts in pipe relining from Sydney to take care of plumbing issues.. It’s convenient, more affordable than replacing all your pipes, and it’s sustainable.


Be smart when renovating

Renovations and expansions are often stressful and time-consuming, but mainly because people rush into them without enough planning in advance. So, before you engage in any such projects, make sure to do thorough research and planning before you touch anything. Find the best contractors, know what needs to be done and what can stay the way it is, and ask around to find out the most affordable options that won’t force you to sacrifice quality. With any renovation, there are ways to save money, but you can only do so if you know how.


Make sure everything is safe and secure

Do you know what you would do in case of flood, fire, power outage, or any other emergency? Are there any security issues that you’re having trouble solving? You should check all your security systems, and you should make sure that in case of the mentioned emergencies, every employee would be able to leave the building quickly and safely. You should also think about your clients. For example, if you have eco-conscious clients that maybe like commuting by bike, is there a safe place where they can leave it? Those little things matter as well, so take some time to assess your facility’s organization.

Further information

Managing your facility is an essential part of managing your whole non-profit organization, which is why it should never be neglected. Therefore, get to know every nook and cranny of your facility, make sure everything is well organized and documented, and keep your building safe and secured. This way, your non-profit organization is bound to thrive, and working in it will be more comfortable.


Page last edited Mar 15, 2019 History

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