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Stories in the press about charity fraud can be a bit alarmist and feel irrelevant to your experience, but even in a small friendly charity you need to be aware of the risk factors relating to fraud and take steps to protect your organisation.  

Whether from inside or outside the organisation, the risk of fraud occurs when there is a combination of three factors:

  • Pressure – eg if someone is struggling financially
  • Opportunity – if the systems make it easy, if there are no checks and balances
  • Rationalisation – this often arises if there is a perceived unfairness in the organisation, differentials in pay, or someone feels they have been badly treated, or perhaps if they can justify it as not really doing any harm.

Triangular diagram of the three fraud risk factors described above. 

What you need

  • A good system of financial controls set up to counter the risk of errors
  • Controls that are applied to all staff and trustees – seen to be fair
  • A leadership that promotes a culture of honesty and integrity

It can be difficult to introduce more formal systems when you are all volunteers and have always just trusted each other. Some people take it personally and resent being checked up on, others don’t take it seriously. You might think about asking your independent examiner to make recommendations to the board – people hear things differently from an outsider.

Further guidance

Page last edited Jul 19, 2018

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