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Community-made content which you can improve Case study from our community

Examples of monitoring and evaluation frameworks

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These examples can help you build your own framework.

The prison employment project

The Greener Devon Campaign

The Women Together membership organisation

The prison employment project

This example is referred to in How to develop a monitoring and evaluation framework.

Take a look at the project's Planning Triangle.

Activity (the area of work we plan to provide)

Output (the goods, service or product being delivered)

Indicator (what will we measure?)

How will we collect it?

When will we collect it?

Who will collect it?
To provide 1-2-1 support around writing CVs and job searches 1-2-1 support sessions
  • Number of sessions delivered
  • Location of sessions (which prison)
  • Number of individual people supported
  • Profile of people supported:
- age
- gender
- ethnicity
- sexuality
- disability
- previous work history
  • Level of satisfaction
 Workers' log Every time a session is delivered Support workers
To run basic skills courses in prisons
  • Maths skills courses
  • Literacy skills courses
 As above
  • Workers' log
  • Intake form
 When a new student starts Support workers
To run workshops around disclosing criminal convictions Workshops As above End of work questionnaire At the end of the support offered Support workers
To run awareness-raising events for local employers Events
  • Number of events
  • Location of events
 Event calendar Ongoing Events officer
Number of employers attending Event register At each event Events officer
Profile of employers attending:
  • job role
  • type of organisation
 Registration form At each event Events officer
To facilitate work experience schemes for ex-offenders with local employers Work placements
  • Number of work placements created
  • Number of work placements filled
  • % of placements successfully completed
  • Type of placement:
- job role
- type of organisation		 Placement tracking spreadsheet Ongoing Employer engagement officer
Profile of people on placement:
  • age
  • gender
  • ethnicity
  • sexuality
  • disability
  • previous work history
 Placement application form At application stage Employer engagement officer
  • % of employers satisfied with their individual placement
  • % of employees satisfied with their individual placement
 End of placement form At the end of the placement Employer engagement officer

Outcome (a single, measurable change)

Indicator (what will we measure?)

How will we collect it?

When will we collect it?

Who will collect it?
Improved basic maths skills
  • Accuracy of times tables (2-12)
  • Ability to do basic calculations relating to budgeting, shopping and credit
 Maths quiz At the start and end of the course Support officer
Improved literacy skills Number of students passing adult Level 2 literacy at C grade or above Level 2 exam

 At the end of the course

 Support officer
Student reading age Reading age matrix At the start and end of the course Support officer
Increased work experience
  • Total hours of relevant work experience
  • Type of work experience tasks undertaken
 Intake/ end of placement form At the start and end of the placement
Improved CV
  • Number of ex-offenders who have updated their CV
  • Quality of CV presentation
  • End of session notes
  • Observation/ judgement
 End of the workshop Workshop facilitator
Increased job search skills Number of online job portals ex-offenders use to search for jobs

 Intake form/ end of course questionnaire

 At the start and end of the course Course facilitator
Suitability of posts applied for Observation/ judgement At the end of the course Course facilitator
Increased confidence in job interviews Level of anxiety around attending interview (self-reported)

 Intake form/ end of course questionnaire At the start and end of the course

 Course facilitator
Level of confidence in mock interviews Observation/ judgement At the end of the course Volunteer mock interviewer
Increased motivation
  • Amount of time per week spent searching for jobs
  • How positive ex-offenders feel about the future
 Intake form/ end of course questionnaire At the start and end of the course Course facilitator
Reduced stigma related to ex-offenders
  • Reported willingness to employ a suitably skilled ex-offender
  • Type of tasks employers would trust to ex-offenders (for example, cashing up, welcoming visitors, working with children)
  • Registration form
  • Feedback form
 At the start of the event, then feedback form sent one week later Employer engagement officer

Greener Devon campaign

Take a look at the project's Planning Triangle.

Activity (the area of work we plan to provide)

Output (the goods, service or product being delivered)

Indicator (what will we measure?)

How will we collect it?

When will we collect it?

Who will collect it?

To lobby local government around investing in sustainable transport

 Meetings
  • Number of meetings
  • Focus of meetings
  • Profile of attendees (role, political party/ organisation)
 Outlook diary Ongoing Policy and campaigning team

 

 Policy responses
  • Number of responses written
  • Topic of response
 Publication log Ongoing Policy and campaigning team

 

 Campaign events
  • Number of events
  • Profile of attendees (role, political party/ organisation, age, gender, sexual orientation, ethnicity, disability, postcode)
 Events log Ongoing Policy and campaigning team
To provide a ‘greener together’ programme for local communities Set up meetings
  • Number of meetings
  • Number of individual community groups supported
 Set-up log Ongoing Communities team
Profile of group (total number, postcode, average age, new group or existing group) Start-up form At registration Communities team
Level of satisfaction of group leader with set-up phase Satisfaction quiz At end of set-up Administrator
Greener Together packs Number of packs disseminated

 Admin log

 Ongoing

 Administrator
Level of satisfaction of group leader with resources provided in pack Satisfaction quiz At end of set-up Administrator
Celebration events
  • Number of events
  • Number of visitors to celebration event
 Events log

 Ongoing

 Administrator
Postcode of visitors Sign-up sheet At registration Administrator
To run a poster, leaflet and online campaign around sustainable living Posters Number of posters Resources log Ongoing Administrator
Leaflets Number of leaflets Resources log Ongoing Administrator
Online resources
  • Number of hits
  • Number of downloads
 Web analytics Ongoing Administrator
To put on a sustainable living roadshow across Devon Roadshow events
  • Number of events
  • Number of visitors
  • Postcode of visitors
  • Events log
  • Sign-up sheet
  • Ongoing
  • At event
 Communities team

Specific aim (the area of change we want to create)

Outcome (a single, measurable change)

Indicator (what will we measure?)

How will we collect it?

When will we collect it?

Who will collect it?
To increase local government investment in sustainable transport options

 

 Increased investment in sustainable transport options
  • Total amount invested in sustainable transport options
  • % of overall transport budget dedicated to sustainable transport
 Public data On release of new budget Policy and campaigns team
To increase the number of community sustainability initiatives Increased number of community sustainability initiatives
  • Number of community initiatives
  • Type of initiative (gardening, energy efficiency, car share, water use, recycling)
  • Duration of initiative (in months)
 Group leader interviews Six months after set-up phase Communities team
To improve the awareness of local people around sustainable living Increased awareness of local recycling facilities Whether or not people know where to recycle:
  • glass
  • paper and card
  • batteries
  • plastic
  • unwanted clothes
 Online quiz Ongoing Policy and campaigns team
Increased awareness of energy efficiency measures in the home Whether or not people know about:
  • home insulation scheme
  • double glazing discount card
  • local renewable energy initiatives
 Online quiz Ongoing Policy and campaigns team
Increased awareness of reducing domestic water use Whether or not people know about:
  • water metering
  • grey water collection
  • devices to reduce toilet flush
 Online quiz Ongoing Policy and campaigns team

The Women Together membership organisation

Take a look at the project's Planning Triangle.

Activity (the area of work we plan to provide)

Output (the goods, service or product being delivered)

Indicator (what will we measure?)

How will we collect it?

When will we collect it?

Who will collect it?
To run funding clinics providing help with applications Funding clinics
  • Number of clinics
  • Number of attendees
  • Profile of attendees (age, gender, postcode, ethnicity, organisation)
  • Type and size of bids reviewed
  • Facili- tator’s log
  • Event application form
  • Ongoing
  • When people sign up
 Administrator
To organise ‘Meet the Funder’ events locally Meet the Funder events
  • Number of events
  • Location of events (postcode)
 Facilitator’s log

 Ongoing Administrator

 
  • Number of attendees
  • Profile of attendees (age, gender, postcode, ethnicity, organisation)
  • % of attendees who had been to a previous event
 Event application form When people sign up Event facilitator
  • Number of attendees who would recommend the event to a friend
  • Satisfaction with quality of presentations
 Event feedback form Immediately after the event Event facilitator
To provide networking and skills sharing events
  • Networking events
  • Skills sharing events
 Same as for 'meet the funder' events Same as for 'meet the funder' events Same as for 'meet the funder' events Same as for 'meet the funder' events
To facilitate partnership working between local organisations
  • Meet the Provider annual forum
  • Borough meetings
  • Number of forums
  • Number of borough meetings
  • Number of attendees
  • Profile of attendees (age, gender, postcode, ethnicity, organisation)
  • Events log
  • Forum application form
  • Ongoing
  • When people sign up
 Administrator

Specific aim (the area of change we want to create)

Outcome (a single, measurable change)

Indicator (what will we measure?)

How will we collect it?

When will we collect it?

Who will collect it?
To increase access to sustainable funding Increased access to sustainable funding
  • Total amount of funding
  • % of grants which are 3 years or longer
 Follow-up online survey Four months after the event Information officer
Increased ability to raise funds
  • Level of confidence in writing applications for grants of over £30,000
  • % of successful applications
  • Size and type of successful applications
 Follow-up online survey Four months after the event Information officer
To increase partnership working between organisations Increased partnership working
  • How often groups work together
  • Type of work they cooperate on
  • Length of partnership
 Follow-up online survey Four months after the event Information officer
To increase skills sharing and resource sharing among organisations Increased skills sharing
  • How often organisations share skills with each other
  • Type of skills shared
 Follow-up online survey Four months after the event Information officer
Increased resource sharing
  • How often organisations share resources
  • Type of resources being shared (buildings, volunteers, etc)
 Follow-up online survey Four months after the event Information officer
Page last edited Dec 19, 2016

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