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HR policies

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Example HR policies and guidance notes to help small organisations produce a clear set of employment documents. Written and compiled by the HR Services Partnership.

The content within this section is available to NCVO members only – members will need to sign in order to access the pages below. If you are not currently a member, find out more about NCVO membership.

Clear and comprehensive HR policies are an essential part of a well-run organisation. By setting out an organisation’s principles and procedures, they make sure that employees know what is expected of them and that managers know the processes to follow in certain situations.

Our Trusted Supplier the HR Services Partnership has produced a set of example policies and guidance notes for NCVO member organisations that have a handful of staff.

These example policies and guidance notes should be used as a starting point for reviewing or producing your own policies. Some of these sections contain example policies that can be downloaded and adapted for your organisation. Other sections are more bespoke depending on the organisation so we have provided guidance notes on how to write a policy. As with all HR policies, you should make them consistent with your terms and conditions of employment, and your organisation’s culture and aspirations.

Adoption leave and pay

Adverse weather and travel disruption

Anti-harassment and bullying

Compassionate leave

Data protection

Disciplinary procedure

Emergency/Dependants leave

Equal opportunities


Flexible working

Grievance procedure

Health and safety policy and risk assessment

Information technology

Maternity leave and pay

Paternity leave and pay




Shared parental leave

Sickness absence

Social media


Time off for public duties


Important note

The resources in this section have been specifically designed for a small voluntary sector employer that is following minimum statutory requirements. They shouldn’t be taken as legal advice.

HR Services Partnership

The HR Services Partnership offers expert advice and guidance on a wide range of employment matters, giving you the confidence to manage your team to tackle the challenges ahead.

Page last edited Mar 19, 2018

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